HVAC Invoice Generator - Heating & Cooling Invoice Template

Professional invoice generator for HVAC contractors. Create detailed invoices for installations, repairs, maintenance, and service contracts. Perfect for heating, ventilation, and air conditioning professionals.

Equipment & Parts

Units, compressors, thermostats, refrigerant tracking

Service Contracts

Maintenance agreements, warranty tracking, tune-ups

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Essential HVAC Invoice Elements

✓License & Certifications: EPA certification, state license, NATE certification
✓System Details: Make, model, serial numbers, tonnage, SEER rating
✓Service Performed: Diagnosis, repairs, installations, maintenance tasks
✓Parts & Materials: Filters, refrigerant (lbs), components, thermostats
✓Labor Breakdown: Diagnostic time, installation hours, helper time
✓Warranty Details: Parts warranty, labor guarantee, service agreement

HVAC Services & Pricing Guide

Common Services:

• AC installation & replacement
• Furnace repair & installation
• Heat pump service
• Ductwork installation
• Thermostat installation
• Refrigerant recharge
• Annual maintenance
• Emergency repairs
• Indoor air quality

Typical Rates (2025):

• Service call: $75-200
• Hourly rate: $75-150/hour
• AC installation: $3,000-7,000
• Furnace install: $2,500-6,000
• Tune-up: $75-200
• Emergency: 2x regular rate
• Refrigerant: $100-300/lb
• Parts markup: 50-100%

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Average HVAC contractor saves $60/month on software

HVAC Invoice Best Practices

Technical Documentation:

• Include EPA certification number
• Document refrigerant amounts
• Note system pressures/temps
• List filter sizes used
• Record warranty registrations

Service Agreements:

• Offer maintenance contracts
• Priority service for members
• Discount on repairs (10-15%)
• No overtime charges for members
• Annual or bi-annual visits

❄️ Seasonal Tip: Offer pre-season tune-up specials. Spring for AC, fall for heating. Great for cash flow!